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CONSTITUTION 1. The Association shall be called (hereinafter referred to as “the Association”) as “INDIAN INDEPENDENT FILMMAKERS WORLDWIDE ASSOCIATION”. 2. The Registered Office of the Association will be situated in the State of Maharashtra in the city of Mumbai. 3. The objects for which the Association is established are: (i) To promote, support and nurture independent cinema by Indian filmmakers and filmmakers of Indian origin. (ii) To create a global network of Indian Independent filmmakers and filmmakers of Indian origin residing all over the world. (iii) To create a database of organizations and institutions across the world that support independent filmmaking – which would include – government agencies, financers, film funds, distributors, sales agents, completion bond agencies, film festivals, etc. (iv) To create an organization which will provide a platform to discuss and debate the issues and policies that affect independent filmmakers and provide an organized voice for their needs and aspirations. (v) To facilitate and support international co-productions and joint ventures amongst independent filmmakers from all over the world. (vi) To create a portal providing relevant information and a channel of constant communication between independent filmmakers of Indian origin around the world. (vii) To provide representation and support for Indian Independent filmmakers and filmmakers of Indian origin, at important international forums and platforms, at international and national film festivals and film markets. (viii) To facilitate the development, production, distribution, exhibition of Indian Independent cinema and films around the world and to provide services that facilitate all of the above. (ix) To organize workshops, seminars, script/story readings/narrations/ discussions, film screenings, etc. that facilitate and support Indian Independent cinema and filmmakers. (x) To promote and foster support to members for filmmaking. (xi) To safeguard and protect as far as may be possible the interest of members engaged in the making of films. (xii) To arrange and hold trade fairs, exhibitions, symposia, lectures and promotional campaigns at such places whether in the Union of India or necessary, or in any Country as may be thought advisable. (xiii) To arbitrate in the settlements of disputes, arising out of commercial transactions between members and/or parties willing or agreeing to abide by the judgment and decision of the Association. (xiv) To adjust and settle controversies between members of the Association. (xv) To collect and circulate statistics and other information relating to production of films or related making or the sales, distribution and exhibition of films both within and outside India. (xvi) To acquire by purchase, take on lease or otherwise, lands and buildings, movie theaters and all other property movable and immovable which the Association for the purposes thereof, may from time to time think proper to acquire. (xvii) To sell, improve, manage, develop, exchange, lease or let under lease, sublet, mortgage, dispose off, turn to account or otherwise deal with, all or any part of the property of the Association. (xviii) To construct upon any premises acquired for the purpose of the Association any building or buildings for the purposes of the Association and to alter, and or to remove any building upon such premises. (xix) To borrow or raise any moneys required for the purposes of the Association upon such terms and in such manner and on such securities as may be determined, by creating charge upon all or any of the property of the Association. (xx) To subscribe to, become a member of, and co-operate with any other Association, whether incorporated or not, whose objects are altogether or in part similar to those of this Association, or promote the objects of this Association and to procure from and communicate to any such Association such information as may be likely to forward the objects of this Association. (xxi) To establish and support, or aid in the establishment and support of Associations, institutions, funds or trusts calculated to benefit members (employees or ex-employees) of the Association, or the dependents or connections of such persons, and to grant pensions and allowances and to make payments towards insurance, and to subscribe, donate or guarantee money for any charitable, patriotic or benevolent purposes or for any exhibition or for any public, general or useful object. (xxii) To pay out of the funds of the Association the costs, charges and expenses preliminary and incidental to the formation, establishment and registration of the Association or of any other Association. (xxiii) To do all such other things as may be necessary for or incidental or conductive to the extension of the Filmmaking Industries or the attainment of the above objects or any of them. (xxiv) To carry out all or any of the above activities for the benefit of Independent filmmakers from India and also South Asian countries. Provided that the Association shall not support with its funds or endeavour to impose on or procure to be observed by its members or others any regulation or restriction which, if any object of the Association, would make it a Trade Union. 4. The Association shall not carry on any activity with a view to earning profit. The fees or income earned by the Association in pursuance of any object stated in Clause 3 above shall be subject to this limitation. 5. The income and property of the Association whencesoever derived shall be applied solely for the promotion of the objects of the Association as set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to persons who at any time, are or have been members of the Association or to any one of them or to any person claiming through all or any one of them provided that nothing herein contained shall prevent the payment in good faith of reasonable and proper remuneration to any of its officers or servants or any other person in return for any services actually rendered to the Association; provided further that no member shall be appointed to any salaried office of the Association or to any office of the Association paid by fees and that no remuneration or other benefit in money or money’s worth shall be given by the Association to any of its members except repayment of out-of-pocket expenses, interest on money lent or reasonable and proper rent for premises demised or let to the Association. 6. True accounts shall be kept of sums of money received or expended by the Association and the matter in respect of which receipt and expenditure take place, and of the property, credit and liabilities of the Association and, subject to any reasonable restrictions as to the time and manner of inspecting the same that may be imposed in accordance with the regulation of the Association for the time being in force, shall be open to the inspection of the members. Once at least in every year the account of the Association shall be examined and the correctness of the Balance Sheet and the income and expenditure account ascertained by one or more properly qualified auditor or auditors. 7. The liability of the members is limited. 8. Each member undertakes to contribute to the assets of the Association in the event of its being wound up while he is a member or within one year afterwards, for payments of debts or liabilities of the Association contracted before he ceases to be a member and costs, charge and expenses of winding up and for adjustments of the rights of the contributors among themselves such amount as may be required not exceeding the Annual Fees due from such member. 9. If upon the winding up or dissolution of the Association there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid or distributed among the members of the Association, but shall be given or transferred to some other institution or institutions having objects similar to the objects of the Association, to be determined by the members of the Association in a Special General Body Meeting held for that purpose.
Dated the day of 2007. Witness to the above signatures OF INDIAN INDEPENDENT FILMMAKERS WORLDWIDE ASSOCIATION 1. In these articles unless there is something in the subject or context inconsistent therewith:- “The Association” means The “INDIAN INDEPENDENT FILMMAKERS WORLDWIDE ASSOCIATION” Registered under “Member” means a member of the Association for the time being, and includes the main member, honorary member, Patron member, associate member and student member. “General Meeting” means a General Meeting of the Association. “The Chairman” means the Chairman of the Meeting. “The President” means the President of the Association. “The Vice-President” means the Vice-President of the Association. “The Secretary” means the Secretary of the Association “The Treasurer” means the Treasurer of the Association. “The Executive Committee” means the Executive Committee of the Association elected in the manner prescribed by these Rules and shall be deemed to include Chairman, President, Vice President, Secretary and the Treasurer, Jt. Secretary and Jt. Treasurer. 2. The Association is established for the purpose expressed in the Constitution. 3. The Association may open branches as it may consider necessary for its purposes. The Rules shall apply to the branches as well. The Executive Committee may formulate or alter rules concerning the branches and the advisory bodies which may be established at the seat of the branches under the designation “Region Council”. MEMBERS 4. (a) Any person above the age of 18 years interested in the objects of the Association and prepared to be bound by the Constitution thereof shall be entitled to apply for membership. No corporates shall be allowed to become members of the Association under any class of membership. (b) There will be following Classes of Members:- (i) PATRON MEMBER A Person who has paid Rs.2,50,000/- or more, as membership fees annually, for any of the objects or programmes or undertakings of the Association or otherwise shall be admitted as Patron Member and his name shall be given publicity as may be decided by the Executive Committee. (ii) LIFE MEMBER A Person who has paid Rs.1,00,000/- as membership fees will be treated as a Life member. (iii) HONORARY MEMBER Individuals directly or indirectly connected with the Film Industry, commerce or filmmaking or who may have rendered distinguished service to the interests represented by the Association may be elected by the Executive Committee to be Honorary Members of the Association . and shall enjoy the rights and privileges including voting rights. Honorary Members shall be entitled to receive the last published report of the Committee and to attend, speak and vote at any general meeting held during their membership and may upon the invitation of the President, Vice-President or Chairman, as the case may be, attend under the like conditions any meetings of the Committee or of any departmental committee or sub-committee. An Honorary member shall, be an Honorary member for life. Honorary Members shall not be required to subscribe to the funds of the Association. (iv) MAIN MEMBER A person interested in the objects of the Association, and is from communication, media or film making business paying annual membership fee of Rs.5,000/- in advance and qualifying as a main member under the qualifying criteria as prescribed by the Executive Committee will be treated as a Main member. (v) ASSOCIATE MEMBER Any person / persons who are interested in the objects of the Association but are not directly from communication, media, film making business and are prepared to be bound by the Rules thereof shall be entitled to apply for associate membership of the Association. An associate member shall have all the rights and privileges and be subject to the liabilities of the main members except that associate members shall not be entitled to any voting rights. Membership fee for an Associate member shall be Rs 5,000/- per year. (vi) STUDENT MEMBERS Any person / persons upto a age of 25 years who are still in the process of studying filmmaking or any part or specialized area of filmmaking, and are part of any recognized film institute, shall be entitled to apply for student membership. Student membership will be offered at Rs. 1,000/- per year. 5. A candidate for admission as a member shall apply on a printed form of the Association duly proposed by one main member and seconded by another main member. The proposed form shall be sent to the Secretary and shall state the name and address in full and the nature of the business of the candidate. It shall also state the category in which the candidate seeks membership. In case the candidate shall have been previously proposed and not admitted, the facts shall be stated and the number of times if more than one. 6. Such applications shall be put up before the Executive Committee at their next meeting for consideration. The Committees shall consider the application and determine whether to admit the candidate as a member of the Association. 7. The Committee shall decide any question, which may arise as to the eligibility or otherwise of any candidate for admission as a member and their decision shall be final. 8. Any member may withdraw from the Association by giving not less than one calendar month’s notice in writing to the Secretary / Executive Committee of the intention of such member so to do, and upon the expiration of the notice such member shall cease to be a member. However, the advance membership fee will not be refunded to the member withdrawing from membership. 9. In the event of any candidate for admission as member being admitted and it appearing subsequently at any time to the satisfaction of the Executive Committee that any statement in the proposal form was incorrect in any material particulars the Executive Committee may cancel the admission and the member shall thereupon cease to be a member of the Association. 10. A member shall cease to be a member of the Association on his resignation from the membership there of being accepted, or on his death insolvency, removal, expulsion from the Association, or on non payment of the applicable membership fee. 11. A majority of three-fourths of the members present and entitled to vote and voting at an annual or special general meeting of the Association may by resolution expel any member. Any such person,shall from the passing of such resolution, cease to be a member of the Association. 12. A member who shall be expelled under Rule 11 (above) shall not be eligible for re-admission for a period of one year. Thereafter the same member may be re instated by passing a resolution for reinstatement with three fourths majority at an annual or special general meeting. 13. The Executive Committee shall have the authority to increase subscription and/or admission / membership fees stated hereinabove by passing a Resolution to that effect in its General Meeting. 14. The Association shall be entitled to charge a fee in accordance with a tariff to be determined by the Executive Committee in respect of any services rendered by the Association for any person or organization not being members of the Association. 15. Any member whose subscription shall be three months in arrears, and who shall not pay such arrears within one month after written notice calling for such payment, shall cease to be a member and the name of such defaulting member shall be removed by the Committee from the list of members. A member whose subscription is three months in arrears shall not be entitled to vote, and if he votes his vote shall not be counted. 16. Any member who shall by any means cease to be a member shall nevertheless remain liable for and shall pay to the Association all monies which at the time of such member ceasing to be a member may be due from such member to the Association. 17. A list or register of all categories of members and Honorary members shall be kept in which shall be set forth the names, occupation, nationality class of membership and address of the members and honorary members for the time being and in which all changes in membership from time to time taking place shall be recorded.
EXECUTIVE COMMITTEE 18. The Management of the Association shall vest in a Committee of eleven members (including the Chairman, President, Vice President, the Secretary, and the Treasurer of the Association), called the Executive Committee. All the eleven members will be elected by the Association in its Annual General Meeting. All the eleven members of the Executive Committee retiring, may however be eligible for re-election. The election to the Executive Committee shall be held every two years. No members shall hold same post for more than two terms consecutively. a) The Executive Committee shall consist of eleven members as follows:- 1. President 2. Vice President 3. Secretary 4. Treasurer 5. Members (Seven) (These may be allotted post of Vice President, Jt. Secretary, Jt. Treasurer) b) The Executive Committee shall elect its own office bearers in the first meeting called within 30 days from the date of the Annual General Meeting. c) The retiring Executive Committee shall hand over charge of the Association to the new Executive Committee at their first meeting. d) The Executive Committee shall, ordinarily, meet at least once during every calendar month to transact business, consider the statement on the activities as well as the income and expenditure of the previous month, and review general progress of the work. Three clear days notice of such meetings shall be given by the Secretary to all members of the Committee stating the Agenda of the meeting. The notice can be given in writing or via email. e) Five members present shall form a quorum of the Executive Committee. Decisions of such meeting shall be by a simple majority. f) Any member of the Executive Committee shall cease to be a member thereof if he absents himself from six consecutive monthly meetings of the Executive Committee or from all meeting of the Executive Committee for a continuous period of six months, whichever is longer, without leave of absence from the Executive Committee. g) The Executive Committee shall have power to appoint Sub-committees or Committees for the functioning of special branches of work, according as it may deem necessary, under its own authority and responsible to itself only. h) The Executive Committee shall have the power to co-opt members for the casual vacancies that may be caused. These co opted Executive committee members appointment shall be ratified by the members at the ensuing Annual General Meeting. i) The Executive Committee shall carry on all activities of the Association in keeping with and for furtherance of the aims and object of the Association as set forth herein above and under the rules and regulations formed and adopted by the Association from time to time. j) The Executive Committee may frame, amend or abrogate the Rules for the conduct of its business from time to time. Such Rules shall be passed by the General Body of the Association at its next General Meeting. k) The Executive Committee shall appoint workers from among the members of the Association and authorize and empower them to raise subscriptions / memberships, raise funds / sponsorships, etc., from the public for furthering any object or objects of the Association by giving them authority in writing bearing the seal of the Association and take accounts from them of the same. l) The Executive Committee shall cause to be kept proper records and accounts of the Association, its affairs and property. m) Subscription shall be received by the Secretary who shall issue receipts for the same and deposit them with the Treasurer. n) Funds of the Association shall be deposited in a Bank or Banks in the name of the Association by the Treasurer. The Treasurer shall jointly with the Secretary or with the President, operate the account with the Bank / Banks. o) The Treasurer shall submit monthly statement of moneys held, drawn and disbursed by him to the Executive Committee at its meeting. PRESIDENT 19. The President shall preside at all meetings of the Committee, at all General Meetings and over all deputations. He shall be the defacto Chairperson of all the meetings. The President shall also communicate to the Association or to the Committee such matters and such suggestions as may tend to promote prosperity and welfare of the Association. VICE-PRESIDENT 20. The Vice-President in the absence of the President shall have the power to perform the duties of the President. COMMITTEE 21. The Secretary shall call the meeting of the Executive Committee, General Body or the Special and Extra-Ordinary meetings in consultation with the President, with proper notice and shall maintain records of such meetings in the Minute Book. Secretary shall discharge the functions and responsibilities of the Manager of the Office of the Association and be responsible for the management and business of the Association including employment of the staff and the formulation/administration of the Association’s financial budget. She/he shall have charge of all correspondence and shall be responsible for the finances of the Association. He shall also arrange and prepare for all meetings of the Association and of the Executive Committee and minute the same. He shall also notify members of their elections and collect all dues from them. He shall prepare the Annual Report of the Association under the guidance of the Committee and the reports of all Committees and generally shall perform all such duties as are incidental to her/his office. The management of the business and office of the Association shall be vested in the Executive Committee, who may pay all expenses incurred in setting up and registering the Association and may exercise all such powers of the Executive Committee to do so, subject to any regulation of these Rules, as may be prescribed by the Association in general meeting; but no regulation made by the Association in general meeting shall invalidate any prior act of the Committee which would have been valid if that regulation had not been made. 22. Without prejudice to the general power conferred by these Rules, the Committee shall have power: (a) To appoint any departmental committees or sub-committees and such departmental committees or sub-committees may be permanent or temporary or for special purpose as the Committee may determine. The Chairman of such departmental committees or sub committees shall be appointed by the Executive committee. (b) To delegate, subject to such conditions as they think fit any of their powers to departmental committees or sub-committees, and to make, vary and repeal bye-laws or rules for the regulation of the proceeding of departmental committees or sub-committees. (c) To make vary and repeal bye-laws or rules for the regulation of the business of the Association, of the Officers or servants or of the members of the Association, or of any department or section of the Association. (d) To pay the costs, charges and expenses preliminary and incidental to the promotion, formation, establishment and registration of the Association. (e) From time to time to appoint, and at their pleasure to remove or suspend, such officers, clerks, agents and servants for permanent, temporary or special as they may from time to time think fit and to determine their powers and duties and to fix their salaries, wages, commission or emoluments and to require security in such instances and to such amount as they may think fit. (f) To purchase all articles and things which may from time to time be required by the Association and to pay for the same in cash or otherwise as may be deemed expedient. (g) To purchase, take on lease or otherwise acquire any land, building, houses, or other immovable property as may be required or deemed expedient for the purposes of the Association. (h) To undertake on behalf of the Association the payment of all rent and the performance of all covenants, conditions and agreements contained in or reserved by any deed or contract to which the Association may be a party, or which may have been assigned to the Association; to insure and keep insured, if deemed expedient, all or any of the buildings, articles or other property of the Association to ensure against the consequential loss through fire, of the Association revenue and / or standing charges, to execute all deeds, agreements, contracts receipts and other documents that may be necessary or expedient for the purposes of the Association. (i) To commence, institute, prosecute and defend all such actions and suits as the Committee may deem necessary or expedient on the part of the Association and to compromise or submit to arbitration the same actions and suits as the Committee in their discretion may think fit. (j) To make and give receipts and other discharges for money payable to the Association and for the claims and demands of the Association. (k) To determine the manner in which bills, notes, receipts, acceptances, endorsements, cheques, releases, contracts and documents shall be signed or executed by or on behalf of the Association. (l) To execute in the name and on behalf of the Association in favour of any member of the Committee or other person who may incur or be about to incur any personal liability for the benefit of the Association, such mortgages of the Association property (present and future) as they may think fit and any such mortgage may contain a power of sale and such other powers, covenants, and provisions, as shall be agreed upon. (m) To establish and support or aid in the establishment and support of associations, institutions, funds or trusts, calculated to benefit employees or ex-employees of the Association or the dependents or connections of such persons and to grant pensions and allowances and to make payments towards insurance and to subscribe, denote or guarantee money for any charitable, patriotic or benevolent purpose or for any exhibition or for any public, general, or useful object. (n) To invest and deal with any of the moneys of the Association not immediately required for the purpose thereof upon such securities and in such manner as they may think fit and from time to time to vary or realize such investments. (o) From time to time at their discretion, to raise or borrow any sum or sums of money for the purposes of the Association and to secure repayment of such moneys in such manner and upon such terms and conditions in all respects as they think fit and in particular by charge upon the property and assets of the Association (both present and future). (p) To enter into arrangements upon such terms and subject to such conditions as the Executive Committee may deem desirable for working in connection with any Association organized for the protection or better development of any branch of filmmaking or with like objects, that may apply to be allowed to work in connection with the Association provided the objects for which such Association is or shall be formed are not inconsistent with the objects of the Association as defined in its Constitution. (q) To make such bye-laws as the Executive Committee may consider expedient for the regulation of the joint working of the business of any Association connected with the Association. GENERAL MEETING 23. a) General Meeting of the Association shall be held at least once a year and at such time and place as may be determined by the Executive Committee. Provided that the annual General Meeting of the Association may only be held in the town or city where the Registered office of the Association is situated. b) Notice of the Annual General Body Meeting shall be given to the members with the Annual Report and Audited Statements of Accounts passed by the Executive Committee at least fifteen (15) clear days before the date of meeting, mentioning time, date, place and the Agenda. c) Notice of the resolutions or other matters to be put up before the meeting by any member or members must reach the Secretary at least seven (7) days before the date of the meeting. d) A member with the permission of the Chair can place a resolution before the meeting for consideration on a subject other than mentioned in the Agenda provided such resolution is supported by two-third majority of the members present at the meeting. e) One fourth of the members on roll shall be the quorum for a General Meeting. If the quorum is not present for the General meeting then the meeting shall stand adjourned for half an hour and at the adjourned Meeting the members present shall form the quorum. f) If there be no Chairman or if at any meeting he shall not be present within 30 minutes appointed for holding such meeting or shall decline to take the chair the members of the Committee present shall choose someone of their number to be the Chairman of the meeting. g) The Chairman may, with the consent of the meeting, adjourn any meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. h) At any General Meeting a resolution put to the vote of the meeting shall be decided on a show of hands and a declaration by the Chairman that a resolution has, on a show of hands, been carried or carried unanimously, or by particular majority or lost, and an entry to that effect in the book of the proceedings of the Association shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of, or against that resolution. i) In the case of an equality of votes, whether on a show of hands or on a poll the Chairman of the meeting at which the show of hands takes place or at which the poll is demanded, shall be entitled to a second or casting vote.
24. The agenda for the Annual General Meeting shall contain the following : (a) To read and confirm the minutes of the last meeting. (b) To adopt the General Secretary’s report of the work and pass the audited statements of Account of the then preceding year. (c) To elect the members of the Executive Committee. (d) To appoint Auditors for the Association. (e) To consider any resolution or proposal put up by the Executive Committee or members. (f) Any other business brought forward with the permission of the Chair. ELIGIBILITY FOR ELECTION 25. All members (except Associate and Student members ) who are of not less than six months standing and who are not in arrears of their subscription on the last date of previous calendar month at the date of the Annual General Meeting, at which election of the Executive Committee are to take place will be entitled to stand for election and vote. EXTRA ORDINARY GENERAL BODY MEETING 26. A special General Meeting or Extra Ordinary Meeting may be called at any time by the President or by the Executive Committee or on requisition in writing of not less than 15 members of the Association. Such a requisitioned meeting shall be convened within one month from the date of the receipt of the requisition by the Secretary. At least 7 days notice of the meeting and the purpose there of shall be given to the members. 27. At such Special of Extra-Ordinary General Meeting or adjourned meeting, no member shall be at liberty to discuss any matter other than for which such meeting is called and any amendments thereof. At such meetings quorum will be of 20 members or of one-fourth the number of members on the roll, whichever is less. 28. If within half an hour from the time appointed for the meeting a quorum is not present the meeting if convened upon the requisition of the members shall be dissolved. In any other case it shall stand adjourned for half an hour and at the adjourned Meeting the members present shall form the quorum. VOTES OF MEMBERS 29. Every member including every honorary member but excluding associate members and student members shall have one vote whether on show of hands or on a poll. MINUTES 30. The Committee shall cause minutes to be duly entered in books provided for the purpose; (a) Of all appointments of officers; (b) Of the names of the Members of the Committee present at each meeting of the Committee and of any sub-committee; (c) Of all orders made by the Committee and any sub-committee; (d) Of all resolutions and proceedings of General Meetings and of meetings of the Committee and any sub-committee; and any such minutes of any meetings of the Committee or of any sub-committee of the Association if purporting to be signed by the Chairman of such meeting or Chairman of the next succeeding meeting shall be receivable as prima facie evidence of the matters stated in such minutes. ACCOUNTS 31. The Committee shall cause proper books of account to be kept of the transactions of the Association and of the assets and liabilities thereof and such books of account shall be kept at the registered office of the Association or at such place or places and in the charge of such person as the Committee may direct. Any member shall have the right to inspect the said account books. The Committee shall lay every year at the Annual General Meeting before the Association an income and expenditure account and balance sheet of the properties and liabilities of the Association upon date not more than 6 months before the meeting from the time when the last preceding account and balance sheet were made up. Every such balance sheet shall be accompanied by a report of the Committee as to the state of the Association and accounts and such balance sheet shall be signed by Secretary and 2 members of the Committee. 32. A printed copy of the accounts and balance sheet and report of the Committee and auditors shall be sent at least 21 days previous to the meeting to every member of the Association in the manner in which notices are directed to be served hereinafter and a copy shall also be deposited at the registered office of the Association for inspection. AUDIT 33. Once every year the accounts of the Association shall be examined and correctness of the income and expenditure account and balance sheet ascertained by one or more auditors. Such auditor or auditors shall be appointed by the Association at the Annual General Meeting. The remuneration of the auditor shall either be fixed by the Association at the General Meeting or shall be referred by the Association to the Committee for determination by the Committee. NOTICES 34. A notice may be given by the Association to any member either personally or by sending it by post to him to his registered address or to the address supplied by him to the Association. Such an address may be within or without India. 35. When a notice is sent by post service of the notice shall be deemed to be effected by properly addressing, pre-paying and posting a letter containing the notice and unless the contrary is proved, to have been effected at the time at which the letter would be delivered in the ordinary course of post. If a member has no registered address and has not supplied to the Association an address, a Notice addressed to him and advertised in a newspaper circulating in the neighborhood of the registered office of the Association shall be deemed to be duly given to him on the day the advertisement appears. 36. Notices of every General Meeting shall be given in same manner to every member and in the case of non-resident members who have supplied to the Association an address without the Union of India notice shall be given either by cable or by Air Mail or by email. SEAL 37. The Association shall have its own seal Association and it shall be affixed to all the documents, receipt books, letterhead etc. 38. Documents under Seal made on behalf of the Association and sealed with the common seal of the Association and signed by the President or Vice-President or any two members of Committee shall be deemed to be duly executed. Signed by Witnessed by |
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